Updated
Team Task Management
A team needs more than a shared list — it needs shared context, clear ownership, and a record of who decided what. That's what a workspace is built for.
Illustrative workflow
Step 1
Invite your team by email
Add teammates to your workspace by email; they show as Invited until they accept, then Active.
Step 2
Assign the right role to each person
Owner, Admin, Member, or Viewer — access is scoped to what each person actually needs to do.
Step 3
Work from a shared board
Everyone sees the same Kanban board, with tasks assigned to individuals and status visible to the whole team.
Step 4
Keep discussion attached to the work
Comments and @mentions on a task replace the side-channel DM thread nobody else can see.
Step 5
Review the activity log
A full record of who changed what, on every project, so accountability doesn't depend on memory.
How to Do This in My First Task
Invite your team by email
Add teammates to your workspace by email; they show as Invited until they accept, then Active.
Assign the right role to each person
Owner, Admin, Member, or Viewer — access is scoped to what each person actually needs to do.
Work from a shared board
Everyone sees the same Kanban board, with tasks assigned to individuals and status visible to the whole team.
Keep discussion attached to the work
Comments and @mentions on a task replace the side-channel DM thread nobody else can see.
Review the activity log
A full record of who changed what, on every project, so accountability doesn't depend on memory.
Features You'll Use
Why It Matters
Frequently Asked Questions
How many people can I invite to a workspace?
Workspace roles let you invite collaborators with the access they need. Current plans are flat monthly Free, Starter and Pro tiers based on task, email and storage usage; confirm any workspace requirements in the app.
Can I control what a specific person can see?
Yes — roles control access at the workspace level, from full control (Owner) down to read-only (Viewer).
What happens if I remove someone from the workspace?
Their access is revoked immediately; their past activity and comments remain as a historical record.
Put this workflow into practice
Make ownership explicit and keep the team's capacity visible when assigning more work.
How to Assign Tasks: Ownership, Deadlines and Follow-Up
Assign a task by agreeing the outcome, accountable owner, required inputs, finish condition and realistic timing. Check the person's capacity and authority before treating the assignment as an accepted commitment.
ExploreMeeting Action Items: Template, Owners and Follow-Up
A meeting action item is an agreed next step with one accountable owner, a finish condition and a date or review trigger. Record it separately from discussion notes, then confirm that the owner understands the commitment.
ExploreTeam Workload Management: Capacity, Ownership and Overdue Work
Workload management compares commitments with available capacity, makes ownership clear and adjusts scope before overload turns into missed deadlines. It needs context about effort, dependencies and availability, not just task counts.
ExploreTry It With Your Own Work
Free plan available — no credit card required.