Updated
Project Tracking
A task board tells you what's in progress today. Project tracking answers the bigger question — is this project actually on track — without a separate spreadsheet.
Illustrative workflow
Step 1
Create the project and set its stage
Start from the default lifecycle (Idea → Planning → In Progress → Review/Testing → Launch → Maintenance → Completed) or your own workflow, and place the project at its current stage.
Step 2
Break the work into tasks
Add tasks with owners, due dates, and priorities; use subtasks for anything that needs its own tracking.
Step 3
Set the project's own deadline
A project can carry its own due date and deadline reminder, independent of any single task inside it.
Step 4
Check progress without asking
Progress, status, and priority are visible on the project list at a glance — no status-update meeting required.
Step 5
Pull a report when you need one
Filter a report to this project alone to see its completion rate, overdue tasks, and a tasks-completed trend over any date range.
How to Do This in My First Task
Create the project and set its stage
Start from the default lifecycle (Idea → Planning → In Progress → Review/Testing → Launch → Maintenance → Completed) or your own workflow, and place the project at its current stage.
Break the work into tasks
Add tasks with owners, due dates, and priorities; use subtasks for anything that needs its own tracking.
Set the project's own deadline
A project can carry its own due date and deadline reminder, independent of any single task inside it.
Check progress without asking
Progress, status, and priority are visible on the project list at a glance — no status-update meeting required.
Pull a report when you need one
Filter a report to this project alone to see its completion rate, overdue tasks, and a tasks-completed trend over any date range.
Features You'll Use
Why It Matters
Frequently Asked Questions
Can I pause a project without losing its data?
Yes — mark a project Paused with a reason, and optionally a resume date; nothing about the project's tasks or history is lost.
What's the difference between a project's stage and a task's status?
Stage tracks where the whole project sits in its lifecycle; status tracks an individual task's progress on the board. They're independent.
Can I see all my projects' progress in one place?
Yes — the dashboard shows project counts by status and your most recently active projects at a glance.
Put this workflow into practice
Explain what progress means for the next checkpoint, including the decisions still needed.
Project Status Report Template: Progress, Risks and Decisions
A project status report summarizes progress toward an outcome for a stated reporting period. Include completed deliverables, upcoming commitments, risks, changed dates and decisions needed, with an owner for each follow-up.
ExploreMilestones vs. Tasks: Project Planning Examples
A task describes work to perform; a milestone marks a significant checkpoint or accepted outcome. Use tasks to assign the work and milestones to communicate whether the project has reached an agreed stage.
ExploreScope Creep: Examples and a Practical Change Checklist
Scope creep is growth in project work without an explicit agreement about its effect on time, cost or the intended outcome. Manage it by documenting the baseline, recording proposed changes and making the trade-off visible before accepting more work.
ExploreTry It With Your Own Work
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