Updated
Custom Workflows
A kanban board answers 'what's in progress.' A workflow answers 'what stage is this project at.' Every workspace ships with a real default lifecycle — and you can build your own.
Illustrative workflow
Step 1
Start from the default lifecycle
Idea → Planning → In Progress → Review/Testing → Launch → Maintenance → Completed — seeded into every new workspace, built for how software actually ships.
Step 2
Or define your own stages
Name your stages, set their order, and mark which one counts as 'done' — a workflow can be as simple or as detailed as your process needs.
Step 3
Move projects through it
Every project sits in exactly one stage at a time, visible on the project list and rolled up in reports.
How It Works
Start from the default lifecycle
Idea → Planning → In Progress → Review/Testing → Launch → Maintenance → Completed — seeded into every new workspace, built for how software actually ships.
Or define your own stages
Name your stages, set their order, and mark which one counts as 'done' — a workflow can be as simple or as detailed as your process needs.
Move projects through it
Every project sits in exactly one stage at a time, visible on the project list and rolled up in reports.
Why It Matters
Frequently Asked Questions
Is this the same as the Kanban board columns?
No — board columns track task status inside a project; a workflow tracks the project's own stage. They're separate, complementary layers.
Can different projects use different workflows?
Yes — a workspace can define more than one workflow and each project picks the one that fits.
What happens to a project when it reaches the final stage?
It's simply marked at that stage — you can also separately mark a project Completed or Archived regardless of workflow stage.
Apply this to your workflow
Scope Creep: Examples and a Practical Change Checklist
Scope creep is growth in project work without an explicit agreement about its effect on time, cost or the intended outcome. Manage it by documenting the baseline, recording proposed changes and making the trade-off visible before accepting more work.
ExploreTask Management vs. Project Management: Choosing the Right Level
Task management organizes individual pieces of work and their next actions. Project management coordinates a set of tasks toward a defined outcome with scope, dependencies, resources and delivery decisions.
ExploreSee Custom Workflows in Your Own Workspace
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