Updated
Custom Workflows
A kanban board answers 'what's in progress.' A workflow answers 'what stage is this project at.' Every workspace ships with a real default lifecycle — and you can build your own.
How It Works
Start from the default lifecycle
Idea → Planning → In Progress → Review/Testing → Launch → Maintenance → Completed — seeded into every new workspace, built for how software actually ships.
Or define your own stages
Name your stages, set their order, and mark which one counts as 'done' — a workflow can be as simple or as detailed as your process needs.
Move projects through it
Every project sits in exactly one stage at a time, visible on the project list and rolled up in reports.
Why It Matters
Frequently Asked Questions
Is this the same as the Kanban board columns?
No — board columns track task status inside a project; a workflow tracks the project's own stage. They're separate, complementary layers.
Can different projects use different workflows?
Yes — a workspace can define more than one workflow and each project picks the one that fits.
What happens to a project when it reaches the final stage?
It's simply marked at that stage — you can also separately mark a project Completed or Archived regardless of workflow stage.
See Custom Workflows in Your Own Workspace
Free for teams up to 10 — no credit card required.