My First TaskMy First Task

Planning · Free browser tool

Free Meeting Cost Calculator

Estimate the staff-time cost of a meeting using attendee count, duration and a loaded hourly cost.

Updated

What does this calculator do?

Meeting cost is the combined attendee time multiplied by an assumed hourly labor cost, rather than the length of the meeting alone.

Calculate your result

Free · No account required

Count everyone attending.

Include preparation separately if needed.

Use one currency for all costs; include benefits if appropriate.

Number of repetitions in the period.

Your entries stay in this browser session. Download or copy anything you want to keep.

Formula or structure

Attendees × minutes / 60 × hourly cost; monthly estimate = cost × occurrences

Worked example

Six people meeting for 45 minutes at 40 currency units/hour use 4.5 staff-hours and cost 180 per meeting; four meetings cost 720.

How to use it

  1. Read the field descriptions and use one consistent set of units.
  2. Enter your own figures or select Load example to inspect a worked scenario.
  3. Review the result alongside the assumptions below.
  4. Copy or download the output, then assign the next action in your planning workflow.

Assumptions and interpretation

This is a labor-cost estimate, not cash saved automatically by cancelling a meeting. Decision quality and preparation also matter.

Read the practical guide

Questions about this tool

Does this include room, travel or software costs?
No. Add those separately. This tool estimates attendee labor cost using the hourly cost you provide.
How does the meeting cost calculator work?
Meeting cost is the combined attendee time multiplied by an assumed hourly labor cost, rather than the length of the meeting alone.
Do I need an account to use this tool?
No. This tool is free to use in your browser without signing in. My First Task is optional if you want to manage the resulting work in a shared workspace.
Are my inputs uploaded or saved?
The tool processes inputs locally in the browser and does not upload them or store them in an account. Copy or download any results you want to keep before leaving the page.

Related tools

Sprint Capacity Calculator

Estimate available team hours after leave and focus allocation before committing to sprint work.

Explore

PERT Estimate Calculator

Combine optimistic, most likely and pessimistic estimates into a weighted planning estimate.

Explore

Sprint Velocity Calculator

Average three completed sprints and estimate how many similar sprints a remaining backlog might need.

Explore

Turn the plan into shared work

Give each next action an owner, a completion condition and a realistic date. My First Task brings tasks, boards, project workflows and issue tracking into one workspace.

Open My First TaskExplore features